You don't need to follow all of them, but the more recommendations you can meet, the better your experience during the meeting will be. This applies to any remote meeting in professional work contexts.

Physical Space

1. Find a quiet and well-lit place
2. Ensure good ventilation in the space
3. Avoid spaces with echo or background noise
4. Maintain a comfortable temperature for concentration
5. Use a comfortable chair with good back support
6. Keep your desk tidy and free from visual distractions
7. Have a plan to minimize domestic interruptions

Personal Preparation

1. Keep water or drinks nearby to stay hydrated
2. Prepare necessary materials before starting (notes, documents)
3. Dress appropriately (you'll be screen sharing)
4. Use the bathroom before starting
5. Connect 5 minutes early to resolve technical issues

Application Environment

1. The larger your screen (or use two screens), the more flexibility you'll have to view relevant information, which will be at least two windows (where you see other group members' cameras and the group's shared screen). You might need more if you have to open shared documents, drawing boards/post-its, or visual meeting management tools. Tablets and phones provide very limited participation possibilities.
2. Close unnecessary applications or windows and disable notifications on computer and phone to avoid distractions
3. Familiarize yourself with the meeting tool's basic controls (like sharing emotions)
4. Have the necessary documents ready on your device
5. Set up a neutral or blurred background if you want to maintain space privacy

Ergonomics

1. Maintain proper screen distance (approximately arm's length)
2. Adjust screen height to avoid neck strain
3. Maintain good body posture
4. Have enough space for note-taking
5. Prepare to be seated for two hours
6. Take a visual break before the session and use breaks between meetings to rest your eyes (don't use this time for emails, messaging, or social media). Use artificial tears if necessary to rest your eyes
7. Plan brief breaks during the session if possible

Meeting Operation

1. Keep your camera on during the meeting
2. Use chat for questions without interrupting
3. Be clear about the delivery system for meeting activities or results (minutes, reports, tasks...)
4. Have easy access to necessary documents or relevant links
5. Prepare a notebook or digital document for notes (if digital, it is better if shared with your group, including your professor). If your professor/manager provides access to any platform, use it so you can all be connected
6. Make local copies of documents occasionally in case of connection failures

 Creating a safe environment where students can explore, fail, and learn comfortably is crucial for effective education. There are some strategies to develop and explicitly transmit such an environment. By explicitly implementing and consistently reinforcing these strategies, educators can create an environment where students feel empowered to take intellectual risks, view failures as stepping stones to success, and develop resilience in their academic journey. This approach not only enhances learning outcomes but also prepares students for the challenges they'll face beyond the classroom.

• Clear communication of Expectations:
  • Explicitly articulate that mistakes are not merely acceptable, but essential components of the learning journey. Establish clear, written ground rules for respectful behavior and mutual support, and consistently reinforce these throughout the course. Emphasize that questions, uncertainties, and intellectual risk-taking are not only welcomed but actively encouraged. Create a classroom charter that outlines these expectations and have students contribute to and sign it, fostering a sense of ownership and commitment to the learning environment [1,2]

• Modeling Learning from Errors:
  • Actively demonstrate the process of learning from mistakes by transparently discussing your own errors and growth experiences in the classroom. Use these personal anecdotes as springboards for analysis, showing students how to dissect failures and extract valuable insights. Implement structured reflection exercises that guide students through the process of transforming setbacks into opportunities for deeper understanding and innovative problem-solving approaches [1]
  • Encouraging students to also share their own experiences of overcoming difficulties can foster a supportive and resilient learning community where continuous improvement is celebrated. This approach can contribute to creating a classroom environment where students feel safe to make mistakes, learn from them, and grow [3]

• Structured Risk-Taking
  • Integrate a series of low-stakes, formative activities throughout the curriculum that explicitly encourage students to experiment with novel approaches and unconventional ideas. Design these activities with clear learning objectives but minimal grade impact, creating a safe space for intellectual exploration. Implement a rubric that specifically rewards innovative thinking, creative problem-solving, and willingness to take calculated risks, even when outcomes are imperfect. Provide constructive feedback that highlights the value of the thinking process and iterative improvement, rather than focusing solely on final results. Gradually increase the complexity and stakes of these activities as students become more comfortable with risk-taking, preparing them for higher-stakes challenges [4]

• Constructive Feedback Practices
  • Implement a comprehensive feedback system that prioritizes effort, progress, and learning processes over final outcomes. Design rubrics that explicitly assess students' engagement with the material, their application of learning strategies, and their growth over time. Provide detailed, actionable feedback that not only identifies areas for improvement but also offers specific strategies and resources for students to enhance their understanding and skills. Incorporate regular opportunities for students to reflect on and respond to feedback, encouraging them to set concrete goals for future learning. Additionally, train students in the art of giving constructive peer feedback, emphasizing the importance of specificity, empathy, and solution-oriented comments. This peer feedback process can reinforce learning while developing crucial communication and critical thinking skills [5]

• Collaborative Learning Spaces
  • Design and implement a variety of structured collaborative learning opportunities that go beyond traditional group work. Create both physical and virtual spaces that facilitate meaningful peer interactions, such as problem-solving workshops, peer-led study groups, and online discussion forums. Develop protocols for these collaborative spaces that encourage students to openly share their challenges, strategies, and successes. Implement a system of rotating roles within groups to ensure all students have the opportunity to lead, support, and contribute in different ways. Regularly facilitate reflection sessions where students analyze their collaborative experiences, identifying key learnings from both their own and their peers' approaches. This fosters a dynamic learning community where diversity of thought is valued, and students develop crucial skills in communication, empathy, and collective problem-solving [6]

• Diverse Teaching and Assessment Methods
  • Implement a comprehensive, multi-modal approach to instruction that addresses various learning preferences and cognitive styles. Incorporate a blend of visual, auditory, kinesthetic, and interactive teaching methods to engage students through diverse sensory channels. Design a flexible assessment framework that offers students choices in how they demonstrate their understanding and skills. This could include traditional exams, project-based assessments, oral presentations, multimedia creations, and hands-on demonstrations. Regularly rotate between these methods to ensure all students have opportunities to leverage their strengths while also developing adaptability in less familiar formats. Provide clear rubrics for each assessment type, emphasizing the core competencies being evaluated across different formats. This approach not only accommodates diverse learner needs but also prepares students for varied professional contexts where adaptability and multiple forms of communication are valued [7,8]

• Reflection and Metacognition
  • Systematically integrate structured self-reflection activities throughout the curriculum, creating deliberate pauses for metacognitive analysis. Design varied reflection prompts that guide students to examine their learning strategies, thought processes, and problem-solving approaches. Implement reflective journaling, think-aloud protocols, and peer discussion sessions to deepen students' understanding of their cognitive and emotional responses to learning challenges. Teach specific metacognitive strategies, such as self-questioning, cognitive modeling, and learning strategy selection, to enhance students' ability to monitor and regulate their own learning. Gradually increase the complexity of these reflective tasks, moving from guided to more independent metacognitive practice. Regularly provide feedback on students' reflections, highlighting insights and suggesting areas for further metacognitive development. This comprehensive approach to reflection and metacognition fosters self-aware, adaptable learners who can effectively navigate diverse learning contexts and transfer skills across domains [9].

• Celebration of Progress
  •  Implement a systematic approach to recognizing and celebrating incremental progress and personal growth throughout the learning journey. Create a structured 'progress portfolio' where students document their improvements, challenges overcome, and lessons learned from setbacks. Regularly dedicate class time to sharing these progress narratives, fostering a culture that values effort and resilience. Develop a 'learning from failure' wall or digital space where students and instructors alike share stories of how initial setbacks led to deeper understanding or innovative solutions. Institute periodic 'growth ceremonies' that highlight specific examples of students turning struggles into strengths, reinforcing the connection between persistence and achievement. Incorporate peer nominations for progress recognition, encouraging students to notice and appreciate growth in others. This comprehensive celebration of progress not only motivates continued effort but also reinforces a growth mindset, teaching students to view challenges as opportunities for development rather than insurmountable obstacles [1,10]

References

1. Dweck, C. S. (2008). Mindset: The new psychology of success. Random House Digital, Inc.
2. Steele, C. M. (2010). Whistling Vivaldi: How Stereotypes Affect Us and What We Can Do. W. W. Norton & Company.
3. Hattie, J., & Yates, G. (2014). Visible Learning and the Science of How We Learn. Routledge.
4. Sternberg, R. J. (2010). Teaching for Creativity. In R. A. Beghetto & J. C. Kaufman (Eds.), Nurturing Creativity in the Classroom (pp. 394-414). Cambridge University Press.
5. Hattie, J., & Timperley, H. (2007). The Power of Feedback. Review of Educational Research, 77(1), 81-112. https://doi.org/10.3102/003465430298487
6. Barkley, E. F., Cross, K. P., & Major, C. H. (2014). Collaborative Learning Techniques: A Handbook for College Faculty (2nd ed.). Jossey-Bass.
7. Pellegrino, J. W., & Hilton, M. L. (Eds.). (2012). Education for Life and Work: Developing Transferable Knowledge and Skills in the 21st Century. National Academies Press. https://doi.org/10.17226/13398
8. Gardner, H. (2011). Frames of Mind: The Theory of Multiple Intelligences (3rd ed.). Basic Books.
9. Dunlosky, J., & Metcalfe, J. (2009). Metacognition. SAGE Publications.
10. Duckworth, A. (2016). Grit: The Power of Passion and Perseverance. Scribner.

This is a checklist proposal that try to encompass these strategies for a university classroom:

Course Design and Expectations

• Develop a clear syllabus outlining course expectations and learning outcomes
• Include a statement on academic integrity and respectful discourse

Fostering Intellectual Growth

• Plan diverse teaching methods to accommodate different learning styles
• Design assignments that encourage critical thinking and creative problem-solving

Creating an Inclusive Atmosphere

• Prepare strategies to facilitate respectful class discussions on challenging topics
• Plan to incorporate diverse perspectives and examples in course material

Supporting Student Success

• Establish a system for providing timely and constructive feedback
• Create opportunities for both individual and collaborative work

Encouraging Academic Risk-Taking

• Design low-stakes assignments to allow exploration of new ideas
• Plan to share personal experiences of overcoming academic challenges

Promoting Self-Reflection

• Develop prompts or activities for students to reflect on their learning process
• Plan to incorporate peer and self-assessment opportunities

Building a Supportive Community

• Establish clear channels for student communication and support
• Plan activities to foster peer connections and mutual support