You don't need to follow all of them, but the more recommendations you can meet, the better your experience during the meeting will be. This applies to any remote meeting in professional work contexts.

Physical Space

1. Find a quiet and well-lit place
2. Ensure good ventilation in the space
3. Avoid spaces with echo or background noise
4. Maintain a comfortable temperature for concentration
5. Use a comfortable chair with good back support
6. Keep your desk tidy and free from visual distractions
7. Have a plan to minimize domestic interruptions

Personal Preparation

1. Keep water or drinks nearby to stay hydrated
2. Prepare necessary materials before starting (notes, documents)
3. Dress appropriately (you'll be screen sharing)
4. Use the bathroom before starting
5. Connect 5 minutes early to resolve technical issues

Application Environment

1. The larger your screen (or use two screens), the more flexibility you'll have to view relevant information, which will be at least two windows (where you see other group members' cameras and the group's shared screen). You might need more if you have to open shared documents, drawing boards/post-its, or visual meeting management tools. Tablets and phones provide very limited participation possibilities.
2. Close unnecessary applications or windows and disable notifications on computer and phone to avoid distractions
3. Familiarize yourself with the meeting tool's basic controls (like sharing emotions)
4. Have the necessary documents ready on your device
5. Set up a neutral or blurred background if you want to maintain space privacy

Ergonomics

1. Maintain proper screen distance (approximately arm's length)
2. Adjust screen height to avoid neck strain
3. Maintain good body posture
4. Have enough space for note-taking
5. Prepare to be seated for two hours
6. Take a visual break before the session and use breaks between meetings to rest your eyes (don't use this time for emails, messaging, or social media). Use artificial tears if necessary to rest your eyes
7. Plan brief breaks during the session if possible

Meeting Operation

1. Keep your camera on during the meeting
2. Use chat for questions without interrupting
3. Be clear about the delivery system for meeting activities or results (minutes, reports, tasks...)
4. Have easy access to necessary documents or relevant links
5. Prepare a notebook or digital document for notes (if digital, it is better if shared with your group, including your professor). If your professor/manager provides access to any platform, use it so you can all be connected
6. Make local copies of documents occasionally in case of connection failures